New York State
Office of Alcoholism and Substance Abuse Services (OASAS)
Office of Mental Health (OMH)
Office of Mental Retardation and Developmental Disabilities (OMRDD)
Consolidated Budget and Claiming Manual

January 1, 2009 to December 31, 2009
July 1, 2009 to June 30, 2010
Issued: September 9, 2009

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Subject

• Introduction, Contacts & Resources
• General Instructions
• Methods of Accounting
• Software
• Budget Modifications
• Budget Related Due Dates

General Policies and Procedures

• Service Provider Responsibilities
  • Fiscal Record Keeping Requirements
  • General Fiscal Reporting Requirements
  • Intra-Year Fiscal Reporting Requirements
  • Final Fiscal Reporting Requirements
• Local Governmental Unit (LGU) Responsibilities
  • Fiscal Record Keeping Requirements
  • LGU General Fiscal Reporting Requirements
  • LGU Mid-Year Fiscal Reporting Requirements
  • LGU Final Fiscal Reporting Requirements
• Advance Payments

Consolidated Budget Report (CBR)

• Budget Submission Matrix
• CBR-I Agency Identification and Certification Statement
• CBR-4 Personal Services
• DMH-2 Aid to Localities/Direct Contract Summary
• DMH-2A Aid to Localities/Direct Contract Equipment Summary
• DMH-3 Aid to Localities and Direct Contracts Program Funding Source Summary

State Aid Claims Preparation and Submission Instructions

• Introduction to State Aid Claiming in the CFRS
• OASAS Requirements for the Preparation and Submission of State Aid Claims
  • OASAS LGU Requirements
  • OASAS Direct Contract Service Provider Requirements
• OMH Requirements for the Preparation and Submission of State Aid Claims
  • OMH LGU Requirements
  • OMH Direct Contract Service Provider Requirements
• OMRDD Requirements for the Preparation and Submission of State Aid Claims
  • OMRDD LGU Requirements
  • OMRDD Direct Contract Service Provider Requirements
• DMH Processing of State Aid Fiscal Reports

Form Instructions For State Aid Advances And Claims

• AC-1171 State Aid Voucher
  • General Instructions
  • LGU State Aid Claim Instructions
  • Direct Contract Service Provider Advance Payment Instructions
  • Direct Contract Service Provider State Aid Claim Instructions
• CQR-1 Agency Quarterly Fiscal Summary
• CQR-2 NYC Fiscal Summary
• CQR-3 LGU Fiscal Summary
  Note:
  Instructions for completing final State Aid claiming schedules DMH-2, DMH-2A and DMH-3 are included in the Consolidated Fiscal Reporting and Claiming Manual issued for the same reporting period as the CBR.

Appendixes

• Appendix A Glossary
• Appendix B Acronyms
• Appendix C County Codes
• Appendix D (Included in CFR Manual only)
• Appendix E OASAS Program Types, Definitions and Codes
• Appendix F OMH Program Types, Definitions and Codes
• Appendix G OMRDD Program Types, Definitions and Codes
• Appendix H (Included in CFR Manual only)
• Appendix I Agency Administration
• Appendix J Allocating Expenses for Shared Program/Site
• Appendix K LGU Administration Allocation and Percentage Splits
• Appendix L Acceptable Time Studies
• Appendix M OASAS Rules for Counting Visits and Days
• Appendix N DMH Funding Codes and Funding Code Indexes
• Appendix O Guidelines for Depreciation and Amortization
• Appendix P Program Development Grants (PDGs) for OMH & OMRDD
• Appendix Q Guidelines for OMH Residential Exempt Income
• Appendix R Position Titles and Codes
• Appendix S Revenue Codes for Federal and State Grants
• Appendix T (Included in CFR Manual only)
• Appendix U Splits for Counties with Populations of Less Than 200,000
• Appendix V Guidelines for OMH Salary Sharing
• Appendix W Prompt Contracting
• Appendix X Adjustments to Reported Costs
• Appendix Y Procedures for Hospitals
• Appendix Z In-Contract vs. Out-of-Contract (DMH Only)
• Appendix AA (Included in CFR Manual Only)
• Appendix BB Reserve for Future Use
• Appendix CC (Included in CFR Manual Only)
• Appendix DD OMH COPS and CSP Medicaid Revenue
• Appendix EE OMRDD Reimbursement Principals

The New York State Consolidated Budget Reporting and Claiming Manuals for these periods are also available for your reference:

January 2008  December 31, 2008 Upstate; 2007-2008 NYC
January 2007  December 31, 2007 Upstate; 2006-2007 NYC
January 2006  December 31, 2006 Upstate; 2005-2006 NYC
January 2005  December 31, 2005 Upstate; 2004-2005 NYC
January 2004  December 31, 2004 Upstate; 2003-2004 NYC
January 2003  December 31, 2003 Upstate; 2002-2003 NYC