New York State
Office of Alcoholism and Substance Abuse Services (OASAS )
Office of Mental Health (OMH )
Office of Mental Retardation and Developmental Disabilities (OMRDD )
Consolidated Budget and Claiming Manual

January 1, 2008 to December 31, 2008
July 1, 2008 to June 30, 2009
Issued: September 15, 2008

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Subject

• Introduction, Contacts & Resources
• General Instructions
• Methods of Accounting
• Software
• Budget Modifications
• Budget Related Due Dates

General Policies and Procedures

• Service Provider Responsibilities
• Fiscal Record Keeping Requirements
• General Fiscal Reporting Requirements
• Intra-Year Fiscal Reporting Requirements
• Final Fiscal Reporting Requirements
• Local Governmental Unit (LGU ) Responsibilities
• Fiscal Record Keeping Requirements
• LGU General Fiscal Reporting Requirements
• LGU Mid-Year Fiscal Reporting Requirements
• LGU Final Fiscal Reporting Requirements
• Advance Payments

Consolidated Budget Report (CBR )

• Budget Submission Matrix
• CBR -I Agency Identification and Certification Statement
• CBR -4 Personal Services
• DMH -2 Aid to Localities/Direct Contract Summary
• DMH -2A Aid to Localities/Direct Contract Equipment Summary
• DMH -3 Aid to Localities and Direct Contracts Program Funding Source Summary

State Aid Claims Preparation And Submission Instructions

• Introduction to State Aid Claiming in the CFRS
• OASAS Requirements for the Preparation and Submission of State Aid Claims
• OASAS LGU Requirements
• OASAS Direct Contract Service Provider Requirements
• OMH Requirements for the Preparation and Submission of State Aid Claims
• OMH LGU Requirements
• OMH Direct Contract Service Provider Requirements
• OMRDD Requirements for the Preparation and Submission of State Aid Claims
• OMRDD LGU Requirements
• OMRDD Direct Contract Service Provider Requirements
• DMH Processing of State Aid Fiscal Reports

Form Instructions for State Aid Advances and Claims

• AC-1171 State Aid Voucher
• General Instructions
• LGU State Aid Claim Instructions
• Direct Contract Service Provider Advance Payment Instructions
• Direct Contract Service Provider State Aid Claim Instructions
• CQR -1 Agency Quarterly Fiscal Summary
• CQR -2 NYC Fiscal Summary
• CQR -3 LGU Fiscal Summary

Note:
Instructions for completing final State Aid claiming schedules DMH -2, DMH -2A and DMH -3 are included in the Consolidated Fiscal Reporting and Claiming Manual issued for the same reporting period as the CBR .

• Appendix A Glossary
• Appendix B Acronyms
• Appendix C County Codes
• Appendix D (Included in CFR Manual only)
• Appendix E OASAS Program Types, Definitions and Codes
• Appendix F OMH Program Types, Definitions and Codes
• Appendix G OMRDD Program Types, Definitions and Codes
• Appendix H (Included in CFR Manual only)
• Appendix I Agency Administration
• Appendix J Allocating Expenses for Shared Program/Site
• Appendix K LGU Administration Allocation and Percentage Splits
• Appendix L Acceptable Time Studies
• Appendix M OASAS Rules for Counting Visits and Days
• Appendix N DMH Funding Codes and Funding Code Indexes
• Appendix O Guidelines for Depreciation and Amortization
• Appendix P Program Development Grants (PDGs) for OMH & OMRDD
• Appendix Q Guidelines for OMH Residential Exempt Income
• Appendix R Position Titles and Codes
• Appendix S Revenue Codes for Federal and State Grants
• Appendix T (Included in CFR Manual only)
• Appendix U Splits for Counties with Populations of Less Than 200,000
• Appendix V Guidelines for OMH Salary Sharing
• Appendix W Prompt Contracting
• Appendix X Adjustments to Reported Costs
• Appendix Y Procedures for Hospitals
• Appendix Z In-Contract vs. Out-of-Contract (DMH Only)
• Appendix AA (Included in CFR Manual Only)
• Appendix BB Reserve for Future Use
• Appendix CC (Included in CFR Manual Only)
• Appendix DD OMH COPS and CSP Medicaid Revenue
• Appendix EE OMRDD Reimbursement Principals

The New York State Consolidated Budget Reporting and Claiming Manuals for these periods are also available for your reference:

• January 2010  December 31, 2010 Upstate; 2009-2010 New York City
• January 2009  December 31, 2009 Upstate; 2008-2009 New York City
• January 2008  December 31, 2008 Upstate; 2007-2008 New York City

Comments or questions about the information on this page can be directed to the Community Budget & Financial Management (CBFM) Group.